Production & Planning Assistant
At NOMOBO we're looking for a Production & Planning Assistant to join our team.
Full-time · Amsterdam
Production & Planning Assistant
NOMOBO is a world leader in creating, capturing and distributing events on a global scale, with a specialty in music, sports and corporate media communication. NOMOBO is a passionate, vibrant, cutting-edge and trustworthy partner for its clients around the globe. Within our organization there are numerous opportunities for personal and professional development/growth. You have the chance to be part of and lead an energetic team that focuses on the realization of ground-breaking (live) media productions worldwide.
The Production & Planning Assistant ensures efficient project crewing and supports seamless coordination across global teams. This role involves scheduling and contracting freelancer contacts and internal team members, maintaining project documentation, and tracking budgets. The ideal candidate is detail-oriented, organized, and capable of aligning their work with NOMOBO’s values - trustworthiness, team spirit, and top-notch quality. By contributing to efficient workflows and optimized communication, the assistant will play a vital role in supporting global productions and achieving operational excellence.
Freelancer Management & Crewing:
Coordinate with freelancers regarding project details, agreements, and schedules.
Track progress from initial contact to signed deal memo and payroll onboarding, and provide project and scheduling updates to the core team.
Maintain and update the freelancer and project database, including contact details, fees, availability, and contact logs.
Prepare and update deal memos in collaboration with the production team.
Administrative Support:
Track and document project-related communications, crew hours, and expenses.
Assist in managing and improving sheet systems, including tagging standards and access controls.
Assist producers in running production errands, gathering supplies, distributing call-sheets, performing clerical duties, and regular change management tasks.
Assist production teams in reconciling project expenses.
Process Optimization:
Help develop and maintain workflow documentation.
Contribute to enhancing planning processes and tools, ensuring alignment with NOMOBO’s global operations.
Meeting and Schedule Coordination:
Organize and optimize meeting schedules to accommodate US and NL time zones.
Support agenda creation for centralized meetings, ensuring they remain focused and productive.
Assist team with researching and vetting potential freelancers; by providing resources for consideration, being the initial contact, and scheduling calls with core team members.
Experience in production or project planning, preferably in a global environment.
Proficiency in tools like Resource Management software, MONDAY, Google Sheet and Wrapbook is a plus.
Strong organizational, communication, and time-management skills.
Ability to manage multiple tasks while maintaining attention to detail.
Commitment to NOMOBO’s values: trustworthiness, team spirit, and top-notch quality.
Although this role is primarily performed working remotely or from the NOMOBO office, certain projects may occasionally require travel and on-site presence to ensure seamless execution and experience the dynamics of NOMOBO projects.
Non-hierarchical communication.
Friendly, non-corporate, open culture with colleagues who encourage you to freely express yourself and embrace diversity in all aspects.
Meticulous onboarding to help you learn the ins and outs of your position, meet the team, and get acquainted with all workflows and project types to set you up for success.
Freedom to pitch new ideas within or outside of your role.
Room to grow within in your role and different departments.
Market-conform salary.
Company bonus plan.
A solid pension scheme.
Holiday allowance (8% of gross salary annually).
A substantial contribution to your mobile telephone subscription.
Travel allowance for commuting.
32 flexible holiday days.
Healthy company lunch and more snacks and coffee than you can eat!
Do you want to join our team as our new Production & Planning Assistant? Then we'd love to hear about you!