Production & Planning Assistant

About The Role

The Production & Planning Assistant ensures efficient project crewing and supports seamless coordination across global teams. This role involves scheduling and contracting freelancer contacts and internal team members, maintaining project documentation, and tracking budgets. The ideal candidate is detail-oriented, organized, and capable of aligning their work with NOMOBO’s values: trustworthiness, team spirit, and top-notch quality. By contributing to efficient workflows and optimized communication, the assistant will play a vital role in supporting global productions and achieving operational excellence.

Key Responsibilities

Freelancer Management & Crewing

• Coordinate with freelancers regarding project details, agreements, and schedules.

• Track progress from initial contact to signed deal memo and payroll onboarding, and provide project and scheduling updates to the core team. 

• Maintain and update the freelancer and project database, including contact details, fees, availability, and contact logs.

• Prepare and update deal memos in collaboration with the production team.

Administrative Support

• Track and document project-related communications, crew hours, and expenses.

• Assist in managing and improving sheet systems, including tagging standards and access controls.

• Assist producers in running production errands, gathering supplies, distributing call-sheets, performing clerical duties, and regular change management tasks.  .

• Assist production teams in reconciling project expenses.

Process Optimization

• Help develop and maintain workflow documentation.

• Contribute to enhancing planning processes and tools, ensuring alignment with NOMOBO’s global operations.

Meeting and Schedule Coordination:

• Organize and optimize meeting schedules to accommodate US and NL time zones.

• Support agenda creation for centralized meetings, ensuring they remain focused and productive.

• Assist team with researching and vetting potential freelancers; by providing resources for consideration, being the initial contact, and scheduling calls with core team members.

About You

• Experience in production or project planning, preferably in a global environment.

• Proficiency in tools like Resource Management software, Teamleader Orbit, Google Sheets, and Wrapbook is a plus.

• Strong organizational, communication, and time-management skills.

• Ability to manage multiple tasks while maintaining attention to detail.

• Fluency in both English and Dutch is required.

• Commitment to NOMOBO’s values: trustworthiness, team spirit, and top-notch quality.

• Although this role is primarily performed remotely or from the NOMOBO office, certain projects may occasionally require travel and on-site presence to ensure seamless execution and experience the dynamics of NOMOBO projects.

What We Offer

• Competitive salary.

• Pension plan, travel allowance, and daily lunch provision.

• 32 total days of annual leave (including public holidays).

• A MacBook and necessary accessories.

• A collaborative, laid-back, yet high-performing work environment.

• Modern, vibrant office space in Amsterdam.

• The opportunity to work on high-impact productions with global brands and iconic events.

• A close-knit, international team where team spirit and mutual respect come first.

• A culture that’s driven, ambitious, and built on trust.

• A place to grow, challenge yourself, and do the best work of your career.

About NOMOBO

NOMOBO is a full-service creative video agency specializing in best-in-class live broadcasts, digital events, and video content for leading brands. From strategy and creative development to production, live streaming, distribution, and optimization, we take a 360-degree approach to everything we do.

Our mission is to turn audiences into forever fans by creating meaningful connections through impactful online video campaigns. Operating globally, we’ve delivered over 1,000 projects in more than 32 countries, generating over 3 billion views.

Our portfolio includes exciting collaborations with brands like Salesforce, Workday, Parookaville, Martin Garrix, George P. Johnson, David Guetta, and Ultra Music Festival.